Renewing a contract

Contracts do not roll over automatically. Thirty days before the end date a contract becomes Expiring, and from that point you can either let it run out or apply to renew.

Knowing it is coming

An expiring contract appears under Contracts to Renew on your dashboard, with a countdown alongside the end date, and its status in the contracts table changes to Expiring.

The contract remains fully in force throughout. Expiring is a prompt, not a reduction in cover.

Applying for a renewal

1. Find the contract in the Contracts table with an Expiring status.
2. Choose Apply for Renewal from the action menu (⋮).
3. The form asks two questions, and your answers decide the steps that follow:
   • Remove assets? Yes or No.
   • Add assets? Yes or No.
4. If removing, select the assets to drop from the valuation table.
5. If adding, complete the submission form for the new assets — see Submitting assets for pricing.
6. Review the summary and submit the renewal request.

A confirmation appears in the top-right corner.

What happens to it

A renewal is priced as a fresh valuation — the assets are re-valued against current market data, not carried forward at last year’s numbers. So the request enters the pricing process exactly like a new submission, appearing in your Submissions table and moving through the usual statuses.

A renewal is assigned a new VSA number. It references the previous one, but it is a new agreement rather than an extension of the old. A re-run keeps its original number; a renewal does not. See Requesting a re-run if that is what you actually need.

When pricing reaches Ready, review it and accept as normal — see Reviewing your pricing and Accepting pricing and requesting a contract. A new agreement is then prepared and signed.

Tracking a renewal

1. Open the renewal in the Submissions table.
2. A summary box at the top shows the renewal request details and the previous VSA number.
3. View Submission in that box opens the earlier record, so you can compare the two directly.

Once a renewal has been requested, the original contract’s dashboard row is labelled Renewal requested and dimmed — still visible, visibly handled.

Timing

A renewal has to be priced, accepted and signed before the existing contract ends, or there is a gap in cover. Pricing takes a few business days and signature takes as long as your signatory takes, so starting in the first week of the thirty is more comfortable than the last.

Letting it expire

Doing nothing is a valid choice and needs no action. The contract reaches its end date, becomes Expired, and stays in your contracts table as a record. If you want cover again later, create a new submission.